Last updated: August 5, 2026
This Wolfore Studio Agreement (the “Agreement”) is between Wolfore LLC, a Wisconsin limited liability company (“Wolfore,” “we,” “us”), and the fitness business identified at signup (the “Studio,” “you”). It governs your use of Wolfore Studio. By creating a Studio, adding staff, or provisioning members, you agree to this Agreement, and your staff’s and members’ individual use of Wolfore remains governed by our Terms of Service and Privacy Policy.
Whoever accepts this Agreement must be at least 18 years old and authorized to enter into it on behalf of the Studio. By accepting, you represent that both are true. If you are not authorized to commit your business to an agreement, do not accept this one — have someone who is do it.
This is separate from the minimum age for using Wolfore at all, which is 13 and is covered by our Terms of Service. We do not set an age requirement for your trainers beyond that. Who you employ, and who you give access to Member information, is your decision and your responsibility under the laws that apply to your business.
Wolfore Studio lets your trainers build strength training programs for your clients (“Members”), track their progress, and print program sheets. Members may also use the Wolfore app individually under Wolfore’s standard Terms of Service and Privacy Policy, which continue to apply to their personal accounts.
Your license includes a set number of trainer seats and member seats. A member seat is occupied by each active or invited (pending) Member. Declined Members and past Members do not occupy seats. Each trainer seat includes a complimentary individual Wolfore account for that trainer.
Past Members are free, and there is no limit on how many you keep. When someone stops training with you, their record becomes a past Member: their name and email, and the programs your staff wrote for them. It costs you no seat and you can hold it for as long as your Studio is active. Reactivating a past Member returns them to an ordinary Member and occupies a seat again.
Because past Members are free, marketing email is metered instead. Each trainer seat includes an allowance of marketing emails per month across your whole roster, active and past. Operational messages to active Members — a closure, a schedule change, an invitation — do not count against it. You can see your usage in Studio, and we will warn you before you reach the limit.
Members can be added two ways:
When you provision a Member, you create a Wolfore account bound to the email address you provide. Until it is claimed, that account is a record you manage. Once a person claims the account, or if the email already belongs to an existing Wolfore user, the account is theirs: connecting it to your Studio requires their consent, and Wolfore will never transfer, expose, or restore your access to a personal account without it.
If a person declines your connection request, that decision is final until they accept a new request. You may send a new request, but you agree not to use repeated requests to pressure anyone.
You may only provide Wolfore with information you are authorized to share. For each Member you provision, that means at minimum a name and an email address, provided with the person’s knowledge (or their parent or guardian’s, as described below). You represent that this information is accurate and lawfully collected.
If you provision a Member you know or reasonably should know is under 18 (or under the age of majority where they live):
Wolfore relies on this warranty, and you will indemnify Wolfore against claims arising from your breach of it.
For print members, Wolfore sends no email. You agree to give each print member (or their parent or guardian) the plain-language notice Wolfore provides, which describes what the record is, what your staff can see, and how to claim or object to the account.
Access follows the relationship. While a Member is active on your roster, your staff can see: the Member’s name and email; their training activity in Wolfore (workouts, sets, personal records, and session notes); and the programs your staff build for them. Your staff cannot see a Member’s self-made personal programs, and cannot see anything about a person whose connection request is still pending or was declined, other than the email you typed.
When a Member leaves or is disconnected, your access to their training data ends and they become a past Member: a frozen record holding their name and email and the programs your staff wrote for them. You can market to them, if they have not unsubscribed, and you can reactivate them. You cannot program for them, see their training, or invite them until you do. The Member keeps their account and everything they logged, including the records your staff recorded about them, which belong to the Member.
One thing your staff keep seeing: a Mark one of your trainers personally recorded stays visible to your Studio, because your staff created that entry. You can see it for as long as it exists — you do not receive a copy. If the Member deletes the underlying set, or deletes their account, it is gone.
If a past Member returns and you reactivate them, your staff see their training as it stands then, including anything they logged elsewhere in the meantime. A trainer writing a new program needs current lifts, not the ones from the day the person left.
You may not use your access to Member data for any purpose other than providing training services to that Member, and you may not sell it, disclose it outside your Studio, or use it to build any other product or dataset.
A Member leaving your Studio, declining a request, or stopping personal payment to Wolfore does not delete the programs your staff authored. They remain available to your Studio, subject to the access rules above, until you remove the Member.
If a Member deletes their Wolfore account, everything belonging to them is deleted — training history, Marks, notes, and their own personal programs — as described in the Privacy Policy. Your Studio keeps its own client record: the name and email you hold for them, and the programs your staff wrote for them. That record is yours. It is the same information you would hold in a spreadsheet or a filing cabinet, and you are responsible for it under this Agreement and your own obligations — including deleting it if the person asks you to.
When a Member deletes their account we offer them the option to stop marketing email from the Studios they belong to. If they take it, you keep the record but may no longer send them marketing. Operational messages are unaffected.
When you remove a Member from your roster, the programs your staff wrote for them are deleted with the record. Removal is permanent and we cannot restore it. If a program is worth keeping, save it as a Template before you remove the Member.
An admin can close your Studio at any time from Studio settings. When you close a Studio, every Member is disconnected immediately — they keep their personal Wolfore account, training history, and records, and your staff’s access to Studio features ends. The Studio is then scheduled for permanent deletion after a 90-day grace period, during which we can restore it on request. After the grace period, the Studio and its records — programs your staff authored, groups, internal notes, and membership records, including any Member name and contact details your Studio retained, whether active or past — are permanently deleted. Members keep their own accounts and everything that belongs to them.
You will:
During the private beta, Studio access is provided at no charge and this Agreement applies in full. When fees are introduced, they will be billed by subscription through our payment processor, Stripe, at the pricing shown when you subscribe, with notice before any change applies to you. Wolfore does not sell advertising and does not sell data; subscriptions are its only revenue.
Wolfore is training software. It does not provide medical advice, physical therapy, or health screening. Your staff are solely responsible for the programming decisions they make for Members, including their appropriateness for a given person’s age, health, and ability.
Either party may terminate this Agreement with 30 days’ notice. Wolfore may suspend or terminate immediately for material breach, including any breach of the Members-under-18 section or misuse of Member data. On termination of your Studio: your staff’s access to Studio features ends; Members keep their personal accounts under Wolfore’s standard terms; and your Studio’s records (programs, notes, recorded entries) are retained for 60 days for export, then deleted.
Wolfore Studio is provided “as is” and “as available,” without warranties of any kind, express or implied. To the fullest extent permitted by law, neither party is liable for indirect, incidental, special, consequential, or punitive damages, and Wolfore’s total liability for any claim under this Agreement will not exceed the greater of the fees your Studio paid us in the 12 months before the claim or 50 US dollars. Nothing in this section limits either party’s indemnity obligations or liability for willful misconduct.
We may update this Agreement from time to time. If we make material changes, we will update the date above and notify your Studio’s admin through the product or by email. Material changes to the Members-under-18 section or the access rules will be flagged prominently. Continued use after a change takes effect is acceptance.
This Agreement is governed by the laws of the State of Wisconsin, United States, without regard to its conflict-of-laws rules. Any dispute relating to this Agreement or the service will be handled in the state or federal courts located in Wisconsin.
Questions about this Agreement? Reach us at support@crucible.fitness.
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